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For staff

Useful forms are available to download at:

• The Academic Quality and Partnerships Office
• The Procurement Office
• Human Resources

Staff Wellbeing: Where to go for help and support

If you need support in relation to your job, your first port of call might be your line manager. You might also want to refer to any of the following online resources for advice and links to support:

•  is a tool for staff, students and even visitors to our campus and can be used to:
  - find information about and get access to  
  - have an advisor talk you through options for support or further action
  - make the University aware of an experience you have had, anonymously if you choose
  *NOTE: We can act on anonymous reports only rarely. See  for more information.

• ESW's internal Equality, Diversity and Inclusion (EDI) web pages have information and links to helpful resources, such as union websites, the Chaplaincy & Meeting House, Human Resources for the School, and reporting lines for the reporting of bullying or harrassment at work - directed at you or that you have witnessed.

• ESW's internal bullying and harrassment web page has helpful advice and relevant links for accessing support.
  
  
• BAME staff might also be interested in our Race Equality web page and what the School of Education and Social Work is providing by way of opportunities to discuss and reflect on individual and collective experiences of inequality and racism and ways to decolonise the curriculum.
  
  
• Human Resources have a wealth of advice on the Staff Wellbeing Hub, including advice on mental, physical and financial wellbeing, and also managers' responsibilities regarding supporting their staff.
  
  
• Spectrum.Life (use code BeWell) runs the University's Employee Assistance Programme (EAP). Their helpline is available 24hrs 365 days of the year. As well as a confidential counselling helpline offering up to eight structured counselling sessions, they offer a medical helpline, legal support and help with day-to-day issues such as career coaching, consumer advice or relationship mediation.
  
  
• The Organisational Development department has a web page for Mentoring which is a University scheme whereby mentees are matched with suitable mentors from across the University - usually from a different School or division and who is slightly ahead of the mentee in their career- to aid them in their professional development. You can engage with the scheme by requesting to be a mentor or a mentee. 
  

School of Education and Social Work Strategic Plan 2019-25

ESW Strategic Plan 2019-25

Health & Safety

• SCHOOL POLICY - Health & Safety
• Health & Safety Committee Terms of Reference: Feb 2022
• Health & Safety Responsibilities: 2021
• General Risk Assessment template: 2021
• Risk Assessment Guidance
• ESW Firewardens - to be updated

For all other information related to health and safety at ßÏßÏÊÓƵ, visit the University's  where you can:

• access information relevant to your work activities 
• request health and safety training 
• , accidents, near misses or dangerous occurrences.

Information reported can be accessed by the School's Safety Coordinator as well as members of the University's Health & Safety team. This system does not replace the service offered by the  (servicecentre@mitie.com), which should be used to report issues with facilities within Schools/buildings and around campus. 

University Policies

• Fieldwork Safety

Risk Assessment

Look under 'R' for risk assessments on the University's Health and Safety A-Z web page for risk assessment forms, strategies, ratings and training course information.

Human Resources

For recruitment operations: 

Email: recruitmentadministration@sussex.ac.uk

Tel: 01273 873743

For HR related advice or support on strategic and organisational objectives:

Assistant HR Business Partner in the first instance: Katie Groves
HR Business Partner: Sarah-Jane Pocock
Employee Relations Partner: Ben Spencer

For Organisational Development advice and guidance:

OD Consultant: 

For payroll queries:

Email: Payroll.SocialSciences@sussex.ac.uk

Tel: 01273 877505

University Policies & School-specific Guidance

• Remote Meeting Safety Guidelines
• Conference Attendance Fund Guidelines: Last updated April 2022
• Externally-Funded Visiting Postdoctoral Guidelines: Last updated March 2022
• Research Study Leave Guidelines: Last updated Oct 2022
• Visiting Research Fellowships Guidelines
• SCHOOL POLICY - Health & Safety (2021)
• SCHOOL POLICY - Scholarship Study Leave Policy & Form
• ESW Visiting Associate Researcher Appointment Criteria

 

• UNIVERSITY POLICY - data protection
• UNIVERSITY POLICY - information security
  
  
  
• QAA Framework for HE Qualifications

FORMS: General 

• Invoice Request Template
• FORMS - overtime
• FORMS - Research Study Leave
• FORMS - Scholarship Study Leave Policy & Form
• FORMS - misconduct letter template
  
• FORMS - sickness certificate
• FORMS - peer observation of teaching policy and documentation
• FORMS - academic staff appraisal 2018/19
• FORMS - staff development claim form

VISITORS

• FORMS - honorary titles
• FORMS - request to award or extend an honorary or visitor title

FORMS: Financial

• Purchase Order Request
• Invoice Request Template
• New Customer Account Request

Claiming Expenses
For the latest expense claim forms, go to Payments Management - Forms (A-Z) (Travel and Working Away From Base, Hospitality and Out of Pocket Expenses)

FORMS: Courses/Modules

For the latest forms regarding course transfers/withdrawals, new module requests, module changes and pathways and electives, visit the Academic Quality and Partnerships (AQP) web pages. Specifically

• New course/pathway approvals, course withdrawal/suspension and course title changes
• Curriculum development

FORMS: Travel

• FORMS - travel abroad insurance [PDF 76.53KB]
• FORMS - overseas travel risk assessment [DOC 104.50KB]

FORMS: Student related

• FORMS - request for variation of submission deadline
• FORMS - supervisor / student meeting
• FORMS - student request for a variation of study to a postgraduate taught course
• A short guide to Student Attendance Monitoring

ßÏßÏÊÓƵ templates

Powerpoint templates

Letterheads & business cards

If you would like design help/support in using the above templates, contact the Communications Officer, Heather Stanley: h.stanley@sussex.ac.uk

ESW Events Calendar

Click on the relevant month to expand and view significant School meetings, events and committees.

See also the ESW Committee Timetable: 2024/25 [PDF 81.57KB] for the dates of committee meetings taking place across the academic year.

May 2025

DATE: 5th-9th
Monday	BANK HOLIDAY
Tuesday	10.30am-12pm: PAB - All courses (Virtual for TWD return dates)
Wednesday	10am-1pm: Combined BoS/SEC Meetings
Thursday	9am-4pm: Block for 'Building Bids: Creating Collaborative Support for External Research Funding' - Room 115, Jubilee Buiding 12-1pm: ESW Writing Drop-in - Room 147, Essex House 5-6.30pm: Book Launch: The Art of Global Peacebuilding and Excellence in Education - Room G31, Jubilee Building
Friday	11am-12.30pm: Vets, Pets, and Social Workers: Exploring the role of social work in supporting veterinary and animal welfare teams to promote the well-being and safety of their clients in the UK - Room 143, Jubilee Building + Zoom

DATE: 12th-16th
Monday	9.30am-4pm: Unlock Your Career Potential: ECR Career Development Programme
Tuesday	1-3pm: Funding support drop in [in person] - Room 152, Essex House 2-3.30pm: Karen Markwick PGR Proposal Review Presentation - Seminar Room 18, Essex House + Zoom
Wednesday	9am-4pm: Hold for day 2 of 'Building Bids: Creating Collaborative Support for External Research Funding' - Room 115, Jubilee Building 1-2.30pm: CIRCY Members Meeting 2-4pm: Ethics drop-in with Carol Cooley - The Sabina Avdagic Room (F30), Freeman Building
Thursday	12-1pm: ESW Writing Drop-in - Room 147, Essex House
Friday

DATE: 19th-23rd
Monday
Tuesday	1-3pm: 'Fieldwork and Beyond' PGR peer support group - The Sissay Room (108), Essex House
Wednesday	11am-1pm: ESW PGR Committee meeting 11.30am-1pm: Fay Blyth PGR Proposal Review Presentation - Seminar Room 18, Essex House + Zoom 3-4.30pm: Convenor workshop : writing for publication II - Room G35, Jubilee Building
Thursday	11am-1pm: ESW Research Commitee
Friday

DATE: 26th-30th
Monday	BANK HOLIDAY
Tuesday	1-3pm: Funding support drop in [in person] - Room 152, Essex House
Wednesday	1-3.30pm: Course Leader Meeting 2-4pm: Ethics drop-in with Carol Cooley - The Sabina Avdagic Room (F30), Freeman Building
Thursday
Friday

June 2025

DATE: 2nd-6th
Monday
Tuesday
Wednesday
Thursday	4-6pm: Deadline for finalist S2/A2 marks input (BAPEYE, CPD SW, BACY)
Friday

DATE: 9th-13th
Monday	12-2pm: UG MAB (S1 and S2/A2 finalist) BAPEYE, CPD SW, BACY 2-3pm: UG Pre-PAB (Finalists) BAPEYE, CPD SW, BACY
Tuesday	10-11.30am: Elements training (general + impact module) - Moot Room, Freeman Building 12-1pm: Funding support drop in [in person] - Room 124, Essex House 2-3pm: UG Pre-PAB (Finalists) BAPEYE, CPD SW, BACY
Wednesday	11am-12pm: CIE Business Meeting - CIE Room, 1st Floor, Essex House 12-2pm: Research in Progress - June (information only) 2-3pm: UG Pre-PAB (Finalists) BAPEYE, CPD SW, BACY 2-4pm: Ethics drop-in with Carol Cooley - The Sabina Avdagic Room (F30), Freeman Building
Thursday	12-1.30pm: UG PAB (Finalists) BAPEYE, CPD SW, BACY
Friday

DATE: 16th-20th
Monday	9am-1pm: Save the date: AI in Research for the Faculty of Social Sciences - Terrace Room, Bramber House Conference Centre
Tuesday	5-6.30pm: Deadline for progression S2/A2 marks input
Wednesday	12-2pm: Finalist classification and module results published (BAPEYE, BACY)
Thursday
Friday

DATE: 23rd-27th
Monday	10-10.30am: UG Pre-PAB (Progression) 11am-12.30pm: MAB (S1 and S2/A2 progression)
Tuesday	10-10.30am: UG Pre-PAB (Progression) 12-1pm: Funding support drop in [in person] - Room 124, Essex House
Wednesday	10-10.30am: UG Pre-PAB (Progression) 2-4pm: Ethics drop-in with Carol Cooley - The Sabina Avdagic Room (F30), Freeman Building
Thursday	9am-1pm: Hold for day 3 of 'Building Bids: Creating Collaborative Support for External Research Funding' - Global Studies Resource Centre, Arts C 10-10.30am: UG PAB (Progression) 2-3.30pm: ESW PGR supervisors forum. Date change due to clash with scheduled School meeting - The Conolly Room, Essex House + Zoom
Friday

DATE: 30th
Monday	9am-3pm: Possible faculty research event

July 2025

DATE: 1st-4th
Tuesday
Wednesday
Thursday
Friday

DATE: 7th-11th
Monday	8.30-10.30am: Progression results published (08:00, 10:00, 12:00) 11am-12pm: PGT MAB S1/S2 modules 12.30-2pm: Finalist classification and module results published 3-4pm: PGT pre-PAB for S1 and S2
Tuesday	12-1pm: Funding support drop in [in person] - Room 124, Essex House 3-4pm: PGT pre-PAB for S1 and S2
Wednesday	3-4pm: PGT pre-PAB for S1 and S2
Thursday	10.30-11.30am: PGT PAB fir S1/S2 and DL blocks 3&4
Friday

DATE: 14th-18th
Monday	11-11.30am: PGCE MAB 12-12.30pm: PGCE pre-PAB
Tuesday	12-12.30pm: PGCE pre-PAB
Wednesday	12-12.30pm: PGCE pre-PAB 2-3pm: PGT (S1 & S2) results published
Thursday	11-11.30am: PGCE PAB
Friday	10.30am-12pm: Finalist classification and module results published

DATE: 21st-25th
Monday
Tuesday	12-1pm: Funding support drop in [in person] - Room 124, Essex House
Wednesday
Thursday
Friday

DATE: 28th-31st
Monday
Tuesday	12-1pm: Funding support drop in [in person] - Room 124, Essex House 3-4.30pm: Convenor Workshop : writing for publication I - Seminar Room 18, Essex House
Wednesday	10am-12.30pm: Research AwayMorning - Room 102, Ashdown House 2-4pm: Ethics drop-in with Carol Cooley - The Sabina Avdagic Room (F30), Freeman Centre
Thursday